From now on, all regulations, directives and handouts will be available centrally on a common platform within the Max Planck Society. Around 20,000 employees at Administrative Headquarters as well as at the 83 Max Planck Institutes and facilities around the world have access at all times to the rules in force relevant to them. Thanks to the uniform structure of newly published or revised regulations, they can be more easily retrieved, and transparency within the research organization has improved markedly. Employees are informed of changes on an ongoing basis and are therefore in a position to implement compliance requirements more efficiently.
“The management system in use makes it noticeably easier for us to meet internal, regulatory and statutory requirements”, says Rainer Pollack, Head of the Department for Central Services at the Max Planck Society. The Max Planck Society backed the Directive Management 2.0 solution from business and IT consultants Q_PERIOR which already offers many functions. The solution, which is based on Microsoft SharePoint, was then adapted to fit the individual requirements of the research organization. For example, it proved possible to integrate the solution with the existing IT architecture within a few months and to transfer over 1,200 sets of regulations, directives and handouts to the new system. The new platform went into operation at the beginning of the year.